Job
Title
INTERN
- ADMINISTRATION - Office for Operations, I
Department/
Office
United
Nations Human Settlements Programme
Duty
Station
NAIROBI
Posting
Period
24
April 2013-9 May 2013
Job
Opening number
13-ADM-UNHABITAT-27970-R-NAIROBI
(O)
United
Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organizational
Setting and Reporting
The
United Nations Environment Programme (UNEP) is the United Nations system's
designated entity for addressing environmental issues at the global and
regional level. Its mandate is to coordinate the development of environmental
policy consensus by keeping the global environment under review and bringing
emerging issues to the attention of governments and the international community
for action.
The
UNEP – Office for Operations internship is for 3 months with an opportunity for
extension, depending on the needs of the department.
The
Internship is UNPAID and full-time.
Interns
work five days per week (35 hours) under the supervision of a staff member in
the department or office to which they are assigned.
Responsibilities
Daily
responsibilities will depend on the individual's background; the intern's
assigned office as well as the internship period. Duties may include, but are
not limited to:
Update
the UNEP training database as and when different training(s) take place in
2013. Collect and scan certificates for filing for all mandatory courses, MDP,
LDP and Performance Management and Development for FROs and SROs, Selection and
Interviewing Skill workshop and for all centrally coordinated programmes
offered through UNON.
- Drive H. Worksheet password is 'OFO&CS': CSS-Dept-Training
- Collect attendance sheets from SDTU and from OAH.
- Update the UNEP training database as and when different training(s) take place in 2013.
- Liaise with UNEP-HQ focal points and individual staff members and follow-up in preparation for HR Scorecard on 1) the 5-day minimum training requirement for every staff member in UNEP, and 2) mandatory training requirement compliance for 2012.
- Be familiar with the Learning issues by Division and draft responses to staff queries
- Contact all division focal points to follow up all staff in their division! Remind staff to comply.
- Write to all staff who have not complied to send certificates after completion of training
- Assist HR Section and Training Programme Officer with any other activities regarding UNEP specific training programmes under development such as organization of Administration Management Meeting (AMM), Induction Program and Staff Wellbeing program.
- Create Umoja training database On H drive under CSS-Dept-Training: Information on various training folder; Name: Umoja worksheet
- Update and keep records of staff members who attend training
- Update IPSAS attendance logs (CBT's & ILT's) and do analysis of training requirements.
- The updated IPSAS work sheet is saved on H drive under CSS-Dept-Training: on training statistics folder: Name 'IPSAS' –CBT & ILT trained
- Attend HR-Training and for Training Focal Points meetings, take and draft minutes and after review by the Training Program Officer, circulate to the group.
Competencies
Communication:
- Speaks and writes clearly and effectively
- Listens to others, correctly interprets messages from others and responds appropriately
- Asks questions to clarify, and exhibits interest in having two-way communication
- Tailors language, tone, style and format to match the audience
- Demonstrates openness in sharing information and keeping people informed Teamwork:
- Works collaboratively with colleagues to achieve organizational goals
- Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others
- Places team agenda before personal agenda
- Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
- Shares credit for team accomplishments and accepts joint responsibility for team shortcomings Client Orientation:
- Considers all those to whom services are provided to be "clients " and seeks to see things from clients' point of view
- Establishes and maintains productive partnerships with clients by gaining their trust and respect
- Identifies clients' needs and matches them to appropriate solutions
- Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems
- Keeps clients informed of progress or setbacks in projects
- Meets timeline for delivery of products or services to client Technological Awareness:
- Keeps abreast of available technology
- Understands applicability and limitations of technology to the work of the office
- Actively seeks to apply technology to appropriate tasks
- Shows willingness to learn new technology
Education
Applicants
must be enrolled in a degree programme in a graduate school (second university
degree or higher); or if pursuing their studies in countries where higher
education is not divided into undergraduate and graduate stages, have completed
at least four years of full-time studies at a university or equivalent
institution towards the completion of a degree.
- Be computer literate in standard software applications;
- Have demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and
- Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
- MBA student or studies in IT, HR or Business studies preferred
Work
Experience
Applicants
are not required to have professional work experience for participation in the
programme.
Languages
Fluency
in one of the working languages of the UN Secretariat, English or French, (both
oral and written) is required; knowledge of the other is desirable. Knowledge
of another UN official language is an advantage
Assessment
Method
Potential
candidates will be contacted by hiring manager directly for further
consideration.
Special
Notice
Your
application for this internship must include;
1.
A Completed application (Personal History Profile) through the UN careers
Portal. Incomplete applications will not be reviewed. In your Personal History
Profile (PHP), be sure to include all past work experiences, IT Skills, and
three references.
2.An
accompanying letter (cover note) that includes; Title of degree you are
currently studying, Graduation date (when you will be graduating from the
programme), List the IT skills and programmes that you are proficient in using,
and Explain why you are the best candidate for the internship and what you hope
to gain from the internship.
3.
A letter from your university clearly indicating the status of your enrollment,
what programme you are enrolled in and the anticipated date of graduation from
the programme.
Due
to a high volume of applications received, ONLY successful candidates will be
contacted.
United
Nations Considerations
The
United Nations shall place no restrictions on the eligibility of men and women
to participate in any capacity and under conditions of equality in its
principal and subsidiary organs. (Charter of the United Nations - Chapter 3,
article 8). The United Nations Secretariat is a non-smoking environment.
No
Fee
THE
UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS
(APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS
DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.
