Position: Administrative
Assistant, Evidence Action
Deadline to Apply: 27th November 2013
Start Date: 15th December 2013
Location: Nairobi, with flexibility to travel within
Nairobi County, and occasionally to other parts of Kenya.
About Innovations for Poverty Action:
Innovations for Poverty Action (IPA) is a non-profit research organization that
creates and evaluates approaches to solving development problems and
disseminates information about what works and what does not to policymakers,
practitioners, investors and donors around the world.
About Evidence Action: Evidence Action is assuming
management and growth responsibility for two programs tested and incubated at
Innovations for Poverty Action that are currently making a difference in the
lives of millions of people in Africa and Asia: the Deworm the World Initiative
(DTW) and Dispensers for Safe Water Initiative (DSW).
Evidence Action scales proven development interventions and crafts
resilient business models for long run success.
Description of Work: The Administrative Assistant will
assist the DSW & DTW projects Office Administrator with general
administrative duties.
These include, but are not limited to
- Handling reception duties such as receiving visitors and answering calls
- Handling incoming and outgoing mail and parcels
- Taking note of office supplies stock levels and making orders when necessary
- Assisting the Office Administrator with travel logistics e.g. flight bookings, accommodation
- Supporting the Office Administrator with preparation of payments to vendors
- Assisting in facilitating events and workshop logistics
Work duration:
The successful applicant will initially be hired for 3 months on
probation basis.
If he / she demonstrates consistent exceptional abilities and work
performance he / she may be considered for a more long term placement, with the
same project.
Qualifications:
Academic Qualifications and work
experience:
It is preferred that the candidate has obtained at least a college
diploma preferably in Business Administration or a related field.
The candidate should also have at least 1 year relevant job
experience.
Professional / Technical Skills:
- Typing of at least 50 WPM,
- knowledge of general office machinery and telephone system and
- familiarity with Microsoft Office software, especially Word and Excel
- Other Qualities and Attributes:
- Ability to work with minimum supervision,
- very keen attention to detail,
- ability to handle confidential information with discretion,
- ability to work flexible hours (tentatively 10am to 7pm and periodically on weekends) and
- excited to work in a high performance environment
To apply:
Please send a cover letter and detailed CV, 3 references, daytime
phone number(s), and email address.
Your CV should include details about your academic qualifications and
any relevant work experience.
Applications can be submitted to any of our branch offices,
or by email to jobs-kenya@poverty-action.org ,
or by post office using P.O Box 373, Busia area code 50400 Kenya.
If you submit by email, please ensure that the subject line reads: “ADMINISTRATIVE ASSISTANT” REF NO:
EA-2013-11-01.
Only short-listed candidates will be contacted by phone and email
for an interview.
Applicants are encouraged to apply early, as
applications will be reviewed on a ROLLING BASIS
Disclaimer: The above
statements are intended to describe the general nature and level of the work
being performed by the EA-Administrative Assistant. The statements are not
intended to be an exhaustive list of all possible duties, tasks, and
responsibilities. Management reserves the right to amend and change
responsibilities to meet organizational needs as necessary. Please note that
IPA will never request any form of payment from an
applicant. Applicants are encouraged to confirm the information listed above
with IPA prior to releasing any extensive personal information to the
organization. Please direct questions to jobs-kenya@poverty-action.org.
