Head of HR & Administration

Job Title: Head of HR & Admin

Department: Administration   

Purpose: Manage the company’s human resource function, oversee the efficient running of the office, manage the routine administrative function of property management

Context:

• We strives to recruit the right people. 
• We also ensure that staff are aware of all company policies and that agreed staff benefits are in place.
• Control of company expenses by negotiating favorable prices and contracts with suppliers.
• Provide the necessary tools to enable staff carry out their duties efficiently & effectively.
• Together with the Head of Finance ensure all insurance covers are in place.

Dimensions:

• Company assets eg. Copier, printers, stationary
• Personnel files for all middle managers and below.

Key Outputs:

• Responsible for procurement and safe custody of office supplies and equipment.
• Implements and maintains cost control measures in office management and administration.
• Ensures timely payment of property utility bills and maintains up to date records of utility payments and tenancy agreement/addendum movements.
• Supervision of administration support staff to ensure support services are given efficiently.
• Manage all personnel files & ensure that they are accurate and up to date.
• Manage and coordinate all staff related matters such as staff insurances, medical, leave etc.
• Together with line managers identify staffing needs within the organisation. 
• Source suitable candidates and facilitate the recruitment process.
• Responsible for staff induction program
• Manage employees through provision of relevant information through effective communication and provision of operational tools
• Work closely with line managers in identifying training & development needs.
• Develop & implement annual training programme & career development plan.
• Draft training budget, get approval and monitor.
• Identify trainers & training programmes.
• Custodian of the performance management system including the performance appraisal tools and process.
• Ensure update & maintenance of organisation structure, job profiles and job grades.
• Ensure remuneration is competitive by carrying out regular salary surveys & make recommendations to directors.
• Provide support & advice in disciplinary, grievance and other such matters while keeping updated of the employment and labour laws.
• Represent company in labour disputes.
• Periodically review the company policies and procedures and provide support to line managers in their implementation and interpretation. 
• Disseminate information to all staff.
• Organising company functions eg. the mid-year social and Christmas party

Relationships:

• Reports directly and on a daily basis to the managing director.
• Regular interaction with other Heads of Dept.
• Communicates regularly with all other staff on HR related matters.

Decision Making Authority:

• Provides Leadership and assistance to supervisory and administrative staff.
• Negotiates for profitable contracts to ensure efficiency at reasonable costs.

Qualifications:

• Relevant qualifications in HR.

Skills and Knowledge:

• Have a good grasp of the Kenyan Labour laws.
• Strong communication skills
• Computer literate
• Experience: Four or more years experience with at least two years in a Senior Management position.

Leadership Capabilities

• Organised able to prioritise and evaluate work.
• Identify motivating factors and implement them to retain staff.
• Good interpersonal skills
• Cost conscious
• Deal with internal customers with honesty and integrity
• Communicates clear performance standards for own performance and for teams.
• Always acts in accordance with best personal and professional standards
• Confidentiality

To apply, send your CV only to cvs@careerdirections.co.ke before 13th November 2013.

Clearly indicate the position applied for and your minimum salary expectation on the subject line

Branch Manager Jobs (Various Branches) National Bank

Exciting opportunities in banking with a dynamic team

National bank of Kenya is one of the leading banks with a vision of becoming the bank of choice in the provision of financial services within the region. In view of expending its branch network in the Coast Region, the bank has an exciting opportunity for dynamic, experienced, self driven, result oriented professionals to fill the following positions.

Branch Manager – various Branches

Reporting to the Regional Manager Coast branch, the successful candidates will be responsible for leading branch team business targets, profitability, growth and customer service for the assigned branch in line with the Bank’s strategy.

Key Responsibilities

• Assess local market conditions, identify current and prospective sales opportunities and develop forecasts, financial objectives and business plans for the branch.
• Develop and implement sales and profitability plans to ensure achievement of branch targets.
• Provide training, coaching, development and motivation to bring out the best in each distribution team member.
• Take on the responsibility of performance evaluation of all employees.
• Oversee branch financial management.
• Communicate effectively with other branches and senior managers by sharing information on effective practices, competitive intelligence, business opportunities and needs.
• Address customer and employee satisfaction issues promptly and promoting a customer service culture.
• Cooperate fully with the credit department in extending and enforcing credit policy.
• Manage the branch honestly and with high ethical standards.
• Ensure the safekeeping of branch assets, including structures, equipment, inventory and cash.
• Ensure bank Control and Risk policies are adhered to.
• Evaluate regularly the effectiveness of the branch operations, to see that policies are being observed and that goals are being attained.
• Participate actively in community, business and industry organizations to build a network of contacts that improve the presence and reputation of the branch and bank in the local area.

Position Requirements

• Bachelors degree in business related field
• A Masters degree and/or professional banking qualification will be an added advantage.
• At least 7 years of service exposure in the Bank with at least 5 years of service exposure in the branch network.
• Demonstrated branch record of sales growth and business development.
• Strong leadership, motivation and people management skills.
• Problem-solving and analytical ability.
• Demonstrated integrity and ethical standards.
• Technical expertise and knowledge of bank products.
• Effective listening, communication (verbal and written) and negotiating skills.
• Demonstrated understanding and application of effective selling strategies and techniques. 
• Knowledge of Microsoft Office suite

The position attracts competitive compensation including staff benefits. Interested and suitably qualified individuals should forward their applications showing how they meet the requirements and enclosing a detailed CV, copies of their academic and professional certificates, daytime telephone contacts and addresses of three professionally relevant referees to reach the undersigned by Friday 15^th November, 2013.

*Only shortlisted candidates will be contacted. National bank is an equal opportunities employer.*

The Head of Human Resources

National Bank of Kenya Ltd

P.O Box 72866-00100

Nairobi

www.nationalbank.co.ke 

Insurance Regulatory Authority (IRA) Jobs in Kenya

The Insurance Regulatory Authority is a state Corporation set up to regulate, supervise and develop the insurance sector in Kenya.

The Authority is seeking applications for the following vacant positions:

Consumer Education Officer

Ref: CEO/05

Re-Advertisement

Job Purpose

Reporting to the Senior Consumer Education Officer, the officer will be responsible for planning and implementing Consumer Education activities and programmes in line with the Authority’s strategic objective of developing the Insurance Industry.

Key Duties and Responsibilities

• Develop and implement strategies aimed at improving consumer awareness and basic knowledge to consumers on insurance matters.
• In line with consumer education strategy, facilitate the development of suitable consumer education framework for the Authority.
• Assist in carrying out needs assessment and to determine the information needs of specific groups of consumers of insurance services and products.
• Design and develop Information, Education & Communication (IEC) materials for enhancing consumer education strategy.
• Organize and conduct public education and outreach events in the Counties
• Prepare and make presentations to diverse stakeholders on the need and benefits of insurance.
• Develop infomercials in liaison with various stakeholders for both print and electronic media.
• Monitor and evaluate implementation of public education programs.
• Keep abreast with any new developments in the insurance industry that may affect the policyholders and insurance policies beneficiaries.
• Develop periodic monthly, quarterly and annual reports detailing consumer education programs and activities.

Minimum Qualifications & Experience for the job

• Bachelor’s degree in Business or related fields.
• A Bachelors degree or postgraduate training in education would be an added advantage.
• At least five (5) years relevant experience in assessing training needs and implementation of such training to adult learners or curriculum development.
• Experience in the development and implementation of consumer education programmes and creation of public awareness on matters of public interest.
• Ability to develop informative and Information Education Communication (IEC) materials.
• Good interpersonal and public relations skills
• Proficiency in MS office suite

Human Capital Development Assistant

Ref: HCDA/06

Re-Advertisement

Reporting to the Human Capital Development & Administration Manager the Human Capital Development Assistant will be responsible for providing essential support to Human Capital Development team and support in various HR services including employee services, recruitment and development policies and procedures.

Core Duties and Responsibilities

• Maintain proper records of staff files and leave records.
• Maintain the Human resource information system records and compile reports from data base as requested.
• Assist with the recruitment process including scheduling interviews and processing reference checks.
• Assist with on boarding of new staff including ensuring that work station and other equipment are ready for new employee on their start date.
• Assist in new employee orientation and coordinate the completion of the required employment forms for new staff.
• Prepare employment contracts and job descriptions for newly recruited staff members.
• Provide support in managing staff benefits including medical cover, group life/group personal accident and pension scheme.
• Provide assistance in updating HR policies and procedures manual
• Respond to queries from staff and outside request as applicable.
• Organize internal external meetings and appointments, and reserve meeting rooms.
• Arrange and coordinate local and international travel arrangements for staff

Minimum Qualifications & experience for the job

• A Bachelors degree in Business or social sciences or equivalent.
• A post graduate Diploma in Human resource management.
• At least three (3) years relevant experience
• Good interpersonal and public relations skills
• Proficiency in MS office suite

Human Capital Development Officer

Ref: HCDO/01

Re-Advertisement

Reporting to the Human Capital Development & Administration Manager the officer will be responsible for supporting the provision of Human Resource services in the Authority.

Core Duties and Responsibilities

• Co-ordinate the staff recruitment process
• Processing of new employments, update and maintain staff personal records
• Undertake staff induction and orientation aimed at providing newly employed staff with relevant information about the technical and social aspects of their work.
• Assist in training needs assessment and implement the approved training programs.
• Assist in the implementation of the performance management system and ensure that employees are continuously monitored and measured against set standards and targets.
• To ensure the Human Resource Management information system is updated for the leave management, performance management, training and recruitment modules.
• Maintain employee records and ensure integrity of data and information related to management of human resource activities
• Co-ordinate the exit process and staff exit interviews
• To deal and respond to all routine correspondences to staff and other stakeholders.
• To file incoming mails and correspondences in the relevant files.

Minimum Qualifications & Experience for the Job

• A Bachelor’s Degree in Social Sciences or Business Administration or equivalent from a recognized University.
• At least 5 years post-graduation experience as a Human Resource Officer
• Post graduate Diploma in Human Resource Management.
• Membership of a relevant professional body such as IHRM and KIM.
• Proficiency in Microsoft Office suite, computerized HR information systems.
• Sound negotiation and interpersonal skills
• Ability to problem solve and prioritize office issues

Procurement Officer

Ref: PO/03

Re-Advertisement

Overall Purpose

Responsible to the Head of Procurement for providing assistance in the procurement of goods, works and services for the Authority and ensuring that procurement and supplies processes are carried out efficiently and effectively to achieve the Authority’s objectives.

Core Duties and Responsibilities

• Implementation and monitoring of the procurement of goods, works and services and ensure that they are in conformance with the Public Procurement & Disposal Act and Regulations.
• Prepare periodic reports for submission to the PPOA.
• Prepare asset disposal plans and coordinate for disposal of unserviceable, obsolete and surplus assets.
• Designing and implementing an effective procurement records management, retention and disposal program
• Create and maintain material codes for stock and non-stock items maintain proper inventory records to ensure adequate audit trail.
• In charge of implementing and enforcement of stores regulations and procedures
• Conduct periodic and annual stock taking and investigate discrepancies between inventory records and physical inventory holdings for reconciliation.
• Timely preparation of suppliers invoices creating a linkage between procurement and payment files in accordance with section 45 (6) of the Public Procurement & Disposal Act, 2005.

Minimum Qualifications & Experience for the job

• Bachelor’s degree in Procurement, Business, Social Sciences or equivalent.
• Graduate diploma from the Chartered Institute of Purchasing and Supply.
• Must be a registered member of KISM or CIPS or any other professional body.
• At least five (5) years relevant experience
• Knowledge of the Public Procurement & Disposal Act, 2005 and the Regulation, 2006
• Planning and organizing skills
• Effective communication and interpersonal skills.
• Proficiency in computer applications.

Knowledge Management Officer

Ref: KMO/04

Re-Advertisement

Job Purpose

Responsible to the Policy, Research & Development Manager the Knowledge Management Officer has responsibility for developing and implementing effective knowledge management programs and activities and will be in charge of the Authority’s Resource Centre.

Key Duties and Responsibilities

• Develop and implement knowledge management strategy.
• Conduct needs assessment and surveys to assess user Information needs.
• Ensure Knowledge Management processes and procedures are understood within the Authority in terms of their effectiveness, quality and responsiveness.
• Create, facilitate, and manage a knowledge transfer system designed to harness information on emerging issues and ensuring its accessibility and usage.
• Create, and dissemination of knowledge within the Authority while ensuring accessibility of these resources to the staff, management and stakeholders.
• Respond to queries and assist clients in accessing Knowledge Management tools and resources.
• Train users in KM methods, process and tools to ensure proper use of resources
• Conduct outreach programs and oversee training for staff and clients in use of Knowledge Management tools.

Minimum Qualifications & Experience for the job

• Bachelor’s degree in Information science/library science, or related discipline.
• Holders of Master’s Degree in relevant fields will have an added advantage.
• Membership to a relevant professional body.
• Minimum five (5) years’ experience in developing and implementing knowledge management programmes that contribute to strategic objectives in a reputable institution/library.
• Working knowledge of educational media and technology including the internet and its utilization for electronic learning.
• Proficiency in MS office suite.

Terms of Offer

An attractive remuneration package commensurate with the responsibilities of the above positions will be negotiated with the right candidates.

If you believe you are the right candidate for the above positions and can clearly demonstrate your ability to meet the qualifications given, please submit your application with a detailed CV, stating your position, current remuneration, qualifications, experience, names and addresses of three referees, email and telephone contacts together with copies of your certificates and testimonials by 22nd November, 2013 to:

The Chief Executive Officer

Insurance Regulatory Authority

Zep -Re Place

P.O Box 43505-00100

Nairobi

IRA is an Equal Opportunity Employer.

Note only shortlisted candidates will be contacted and canvassing will result in automatic disqualification.

NB: Applicants who have already responded to our earlier advertisements need not re -apply