The Institute of Human
Resources kenya (IHRM) prepares for it's annual AGM where it's
top leadership will be voted in. As tradition is, nomination of members is
ongoing as preparations for the voting in is gear and slated for 30
December to 2nd January 2014 where the chosen leaders will be expected to hold
office for a consecutive three years. According to a circular sent to IHRM members by the Executive Director Mr. Samson Osero, the outcome of the election process will be announced on the 3rd January 2014 at Hilton Hotel in Nairobi after an online voting is done. The institution which is mandated to
streamline Human Resource Management industry has been on the forefront
to ensure professionalism is adhered to and in that course, here are the
rules and guidelines for the election process as circulated by IHRM;
ELECTION OF CHAIRMAN AND GOVERNING
COUNCIL MEMBERS
INTRODUCTION
a)
The Governing Council (GC) shall have the following officials:
- Chairman elected by HR professionals
- Principal Secretary for Ministry responsible for public service or a representative
- Principal Secretary for Ministry responsible for labour and human resource development or a representative
- Six other members elected by HR professionals
- Executive Director appointed by GC
b)
The Chairman and other six members of the GC shall be elected during
the Annual General Meeting (AGM) that shall be called by twenty one (21) day’s
notice.
c)
The GC shall appoint an independent body to conduct the elections of
the Institute. The independent body shall appoint a Returning Officer who shall
declare the election results at the AGM.
d)
Only paid-up IHRM members of at least the category of Full Member shall
be eligible for nomination as Chairman or other six members of the GC. A
candidate may contest for only one position, either of Chairman or of Council
member.
e)
Only paid-up IHRM members shall be entitled to vote
at the elections.
f)
A register of duly paid-up members shall be prepared
30 days prior to the election date.
NOMINATION AND ELECTION OF CHAIRMAN
§ Nomination for the position of Chairman will be made on
official Nomination Form (Form 01) obtainable for IHRM Offices or its website.
§ The Nomination Form (Form 01) must be signed by the
nominee, a proposer, a seconder and thirteen other members of IHRM, all of whom
must be fully paid-up members.
§ A duly completed Nomination Form (Form 01) together with one
passport-size photo of the contestant for the post of Chairman, in a sealed
envelope marked “NOMINATION”, must reach IHRM Offices not later than 7 days
after the date of Notice of AGM.
§ IHRM Secretariat will compile the list of nominations for
the position of Chairman and dispatch the same to members with an electronic
link with ballot papers to be used for voting on the voting days.
§ Voting for the position of the Chairman shall be done online
three days before the AGM.
§ The candidate with the highest number of votes shall be declared
the winner of the position of Chairman by the Returning Officer at the AGM.
§ In the event that only one candidate is validly nominated
for the position of Chairman, the Returning Officer shall declare the person as
the winner of the position of Chairman at the AGM.
§ The elected Chairman shall hold office for three years and shall
be eligible for re-election only once.
§ When the
Chairman leaves office through resignation or otherwise, the Vice Chairman who
was elected by the Council from amongst the members of the Council shall take
over until next AGM.
NOMINATION AND ELECTION OF GC MEMBERS
§ Nomination for the six other members of the GC will be made
on official Nomination Forms (Form 02) obtainable for IHRM Offices or its
website.
§ The Nomination Forms (Form 02) must be signed by the
nominee, a proposer, a seconder and eight other members of IHRM, all of whom
must be fully paid-up members.
§ A duly completed Nomination Form (Form 02) together with
one passport-size photo of the contestant for the post of GC Member, in a
sealed envelope marked “NOMINATION”, must reach IHRM Offices not later than 7
days after the date of Notice of AGM.
§ IHRM Secretariat will compile the list of nominations for
the six positions of GC member and dispatch the same to members with an
electronic link to ballot papers to be used for voting on the voting days.
§ Voting for the six GC members shall be done online three
days before the AGM.
§ Taking into account the issue of gender parity, the six candidates
with highest number of votes respectively shall be cleared the winners of the
six positions of the GC membership by the Returning Officer at the AGM.
§ The elected six GC members shall hold office for three
years each and shall be eligible for re-election only once.
By: HRM Guide Kenya
