Budget Officer - P3 - UNON - Nairobi, Kenya

Job Title

BUDGET OFFICER, P3

Department/ Office

United Nations Office at Nairobi

Duty Station

NAIROBI

Posting Period

22 March 2013-21 May 2013

Job Opening number

13-FIN-UNON-26426-R-NAIROBI (R)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Organizational Setting and Reporting
The United Nations Office at Nairobi (UNON) is the UN Headquarters in Africa and the representative office of the Secretary-General. We support programme implementation of the UN Environment Programme (UNEP) and the UN Human Settlements Programme (UNHABITAT) globally, as well as other UN offices in Kenya, by providing administrative, conference and information services (www.unon.org). This post is located in the United Nations Office at Nairobi (UNON), Division of Administrative Services (DAS), Budget and Financial Management Service (BFMS), Budget Section

Responsibilities
Under the overall supervision of the Chief, Budget Section and the direct supervision of Deputy Chief, Budget Section, the incumbent is responsible for:

• The formulation, coordination, review and finalization of cost estimates, budgets and forecasts for UNON; including the regular budget, the extrabudgetary resources and the cost-sharing/charge-back arrangements of the Division of Administrative.
• Preparation/issuance of allocations, allotments and authorized staffing tables, management of allotments, monitoring and evaluation of expenditures, including review of budgetary commitments, formulation of proposals to reduce organizational costs and implementation of efficiency measures.
• Preparation of financial/administration papers and reports for submission ACABQ, the Office of Programme, Planning and Budget Division, and UNON management.
• Preparation of budget performance reports and medium-term plans. Assists the Chief and Deputy Chief of Budget Section on the coordination and implementation of results-based budgeting in respect of programme and activities falling within the responsibility of UNON.
• Performs other duties as assigned by the Chief, Budget Section

Competencies

• Professionalism: Knowledge of financial principles and practices. Ability to independently conduct research and analysis, formulate options and present conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
• Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education
Advanced university degree (Master's degree or equivalent) in business administration, finance, or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience
At least five years progressive experience in finance, administration, budget, business administration or related area.

Languages
English and French are the two working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required; knowledge of French is an advantage.

Assessment Method
Evaluation of qualified candidates for this position may include a substantive assessment which may be followed by a competency-based interview

Special Notice

All applicants are strongly encouraged to apply online as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. Online applications will be acknowledged where an email address has been provided.If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please send an email to recruitment@unon.org, quoting the job opening number in the subject header of your email.

Appointment against this post is on a local basis. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred in order to take-up the appointment. Staff members are subject to the authority of and assignment by the Secretary-General. All staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

All applicants are strongly encouraged to apply online as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. Online applications will be acknowledged where an email address has been provided.If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please send an email to recruitment@unon.org, quoting the job opening number in the subject header of your email.



United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.

Finance and Budget Assistant- G5 - UNON - Nairobi, Kenya

 Job Title

FINANCE AND BUDGET ASSISTANT, G-5

Department/ Office

United Nations Office at Nairobi

Duty Station

NAIROBI

Posting Period

2 April 2013-2 May 2013

Job Opening number

13-FIN-UNON-26852-R-NAIROBI (X)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Organizational Setting and Reporting

The United Nations Office at Nairobi (UNON) is the UN Headquarters in Africa and the representative office of the Secretary-General. We support programme implementation of the UN Environment Programme (UNEP) and the UN Human Settlements Programme (UN-HABITAT) globally, as well as other UN offices in Kenya, by providing administrative, conference and information services. (www.unon.org). This post is located in the Commercial Operations Unit (COU), Support Services Service (SSS).

Responsibilities

Under the supervision of the Chief, COU, the incumbent will perform the following functions.

1.Finance

a)Produce or verify reports on UN fuel station financial activities.

b)Reconcile off-station delivery orders with payments and monitor variances

c)Compute the cost of electricity consumption with relation to on-site COU managed contractors and prepare invoices.

d)Spot check float and cash handling procedures. Prepare monthly schedules for claiming of duty and levies refunds on fuel from Kenya Revenue Authority.

e)Act as back-up when preparing Monthly Receiving and Inspection Reports as well as statements for supply of fuel.

f)Carry out monthly fuel stock check at the UN fuel station.

g)Assist the Chief of COU in the preparation of cost benefit analysis, on-time banking analyses, staff performance analyses, business revenue analyses and forecasting.

2.Budget

a)Assist in the preparation of documents related to cost estimates and budget proposals.

b)Support Budget and Finance Management Service (BFMS), Finance/Budget Officers in extracting information and generating reports; assist in preliminary analyses of the information and reports and identify areas of concern for the attention of the Finance/Budget officer.

c)Assist in the development of resource requirements for the budget submissions and in the preparation of budget performance submissions.

d)Compile data and information required by the Finance/Budget Officer in the review and analyses of proposals.

3.Treasury

a)Identify and annotate bank account movements in the COU bank accounts.

b)Notify payees of status of payments.

c)Assist staff members and fund management officers regarding queries on payment for services and products

d)Liaise with Banks to resolve issues arising in the course of operations.

4.Payables and receivables

a)Verify invoices and ensure all accounts payable are executed in a timely manner.

b)Maintain running reconciliations of vendor accounts.

c)Compute and raise monthly billings to the UN commissary for gift shop sales made on behalf of COU and reconcile commissions payable.

d)Compute and raise monthly billings to caterers for commissions payable to COU.

e)Follow-up on settlements of receivables.

f)Process refunds due to clients as a result of cancellation of membership or closure of accounts.

5.Administration

a)Train COU staff on use of financial templates, work processes and procedures.

b)Maintain and keep up-to-date files.

c)Generate pro-forma invoices for clients.

d)Process VAT exemption documentation for vendors.

e)Provide administrative support of the Chief, COU and/or Finance/Budget Officer.

f)Perform other related duties.

Competencies

Professionalism:

• Demonstrates professional competence and mastery of subject matter;Is conscientious and efficient in meeting commitments,observing deadlines and achieving results;Is motivated by professional rather than personal concerns.

Teamwork:

• works collaboratively with colleagues to achieve organizational goals, solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others.
• Places team agenda before personal agenda.

Planning and Organizing:

• develops clear goals that are consistent with agreed strategies, allocates appropriate amount of time and resources for completing work.
• Uses time efficiently.

Accountability:

• Takes ownership of all responsibilities and honours commitments, delivers outputs for which one has responsibility within prescribed time, cost and quality standards.

Education

• Completion of secondary education or equivalent is required.
• Additional accounting course CPA from a technical college is required.

Work Experience

• A minimum of five years of experience in the area of finance and budget is required.
• Knowledge of UN financial and budgetary procedures and regulations is an asset.

Languages

• English and French are the two working languages of the United Nations Secretariat.
• For the post advertised, fluency in oral and written English is required.
• Knowledge of a second official UN language is an advantage.

Assessment Method

• Evaluation of qualified candidates for this position may include a substantive assessment which will be followed by a competency-based interview.

Special Notice

• Appointment against this post is on a local basis. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The Candidate is responsible for any travel expenses incurred in order to take-up appointment. Staff members are subjected to the authority of Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
• All applicants are strongly encouraged to apply online as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. Online applications will be acknowledged where an email address has been provided.
• If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSNG, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.

United Nations Considerations

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.

Accounting Assistant - G7 - UNON - Nairobi, Kenya

Job Title

ACCOUNTING ASSISTANT (Project Post), G7

Department/ Office

United Nations Office at Nairobi

Duty Station

NAIROBI

Posting Period

9 April 2013-9 May 2013

Job Opening number

13-FIN-UNON-27489-R-NAIROBI (X)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Organizational Setting and Reporting
The United Nations Office at Nairobi (UNON) is the UN Headquarters in Africa and the representative office of the Secretary-General. We support programme implementation of the UN Environment Programme (UNEP) and the UN Human Settlements Programme (UNHABITAT) globally, as well as other UN offices in Kenya, by providing administrative, conference and information services (www.unon.org). This post is located in the United Nations Office at Nairobi (UNON), Division of Administrative Services (DAS), Budget and Financial Management Service (BFMS), International Public Sector Accounting Standards (IPSAS) Project Unit

Responsibilities
Under the supervision of the Chief, IPSAS Project Unit, the incumbent will be responsible for the following:
(1) Act as Team Leader and Supervising Officer for other Unit members.
(2) Serves as approving officer for disbursements up to an authorized amount.
(3) Audits various accounting transactions, to ensure correctness of disbursement computations and adherence to relevant staff rules, financial regulations, ST/AI issuances or practices.
(4) Reviews completeness of reports and consolidates the accounts of overseas offices on a periodic basis.
(5) Keeps up-to-date documents/reports/guidelines relating to programme matters ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
(6) Prepares worksheets and analyzes accounts.
(7) Assists in the preparation of financial statements for various funds like general, peacekeeping, technical co-operation, trust fund, revenue and other special accounts.
(8) Approves payment and journal vouchers for various claims/payments ensuring compliance with relevant rules and control procedures.
(9) Drafts and prepares correspondence to provide guidelines to Secretariat personnel for interpretation of United Nations Financial Regulations and Rules.
(10) Produces regular and ad hoc reports for Management and other Secretariat officials.
(11) Provides guidance, training and daily supervision to other general service staff in the area of responsibility.
(12) Provides guidance and training (including the preparation of training materials) to staff at Headquarters and in the field with respect to transaction processing and the use of various systems used by the organization.
(13) Represent the Organization at meetings, make records of comments and decisions and produce formal reports to Management.
(14) Drafts/prepares memoranda and responds to queries by staff members, internal and external auditors and from their counterparts in offices away from Headquarters.
(15) Maintain and keep up-to-date filing systems.
(16) Performs other duties as may be required.

Competencies

• Professionalism: Knowledge of, and ability to apply financial rules, regulations and
• procedures in the UN environment; Ability to maintain accurate records, review and interpret a wide variety of data; Is motivated by professional rather than personal concerns, be conscientious and efficient in meeting commitments, observing deadlines and achieving results.
• Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning, monitors and adjusts plans and actions as necessary; uses time efficiently.
• Teamwork: Work collaboratively with clients and colleagues to achieve organizational goals; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position.
• Communication: Demonstrated openness in sharing information and keeping clients informed; Speaks and writes clearly and effectively. 

Education

• Completion of secondary school education is required. Additional technical training in the field of accounts/finance is desirable. Good computer skills (Microsoft Office Windows applications), proficiency in MS Excel and knowledge of accounting software required

Work Experience
A minimum of ten (10) years of progressive responsible experience in a large computerized accounting environment

Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in written and oral English is required. Knowledge of a second UN language is desirable
Assessment Method
Evaluation of qualified candidates for this position may include a substantive assessment which may be followed by a competency-based interview

Special Notice

• This is a project post initially for one year and extension will be subject to funding availability. All applicants are strongly encouraged to apply online as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please send an email to recruitment@unon.org, quoting the job opening number in the subject header of your email.
• Appointment against this post is on a local basis. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred in order to take-up the appointment. Staff members are subject to the authority of and assignment by the Secretary-General. All staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
• This is a temporary vacancy. Appointment against this post is for a limited duration and does not carry any expectancy, legal or otherwise, of renewal.

United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.